Introduction
The UK Certificate of Sponsorship (CoS) employer requirements are a critical aspect of hiring foreign workers under the UK’s Skilled Worker Visa and other work visa categories. Employers must meet specific eligibility criteria, obtain a Sponsor License, and comply with UK immigration laws to issue a Certificate of Sponsorship (CoS) to a worker.
This article provides a detailed guide on the UK CoS employer requirements, covering eligibility, compliance, financial obligations, and the process for issuing a Certificate of Sponsorship in 2025.
What is a UK Certificate of Sponsorship (CoS)?
A Certificate of Sponsorship (CoS) is an electronic record assigned to a foreign worker by a licensed UK employer. It acts as proof that the worker has a valid job offer that meets the Skilled Worker Visa requirements.
Types of Certificates of Sponsorship
- Defined CoS – For workers applying from outside the UK under the Skilled Worker Visa.
- Undefined CoS – For workers already in the UK who are switching to or extending a work visa.
UK Certificate of Sponsorship Employer Requirements
To issue a Certificate of Sponsorship, UK employers must meet the following eligibility criteria:
1. Hold a Valid UK Sponsor License
Employers must obtain a Sponsor License from the UK Home Office to hire overseas workers. To qualify, they must:
- Be a legally registered business in the UK.
- Prove they have a genuine need to hire foreign workers.
- Demonstrate robust HR and recruitment processes to monitor sponsored employees.
- Pay the required Sponsor License fee (varies by business size).
2. Job Role Must Meet Skilled Worker Visa Criteria
To sponsor a worker, the job must:
- Be on the Shortage Occupation List (if applicable).
- Meet the minimum salary threshold (£26,200 per year or £10.75 per hour for most roles).
- Fall under an eligible occupation code defined by the UK Home Office.
3. Compliance with UK Immigration Laws
Employers must adhere to strict compliance requirements, including:
- Keeping accurate records of sponsored employees.
- Reporting any changes in employment status (termination, salary changes, etc.).
- Conducting right-to-work checks to prevent illegal employment.
- Ensuring employees meet the English language proficiency requirement.
Steps to Obtain a Certificate of Sponsorship for Employers
Step 1: Apply for a UK Sponsor License
Before issuing a Certificate of Sponsorship, employers must obtain a Sponsor License by submitting:
- Business registration documents (Companies House registration, VAT records, etc.).
- Proof of financial stability (bank statements, tax records).
- Detailed job descriptions and recruitment policies.
Processing Time for Sponsor License:
- Standard application: 8-12 weeks.
- Priority service: 10 working days (additional fee applies).
Step 2: Request a CoS Allocation
Once the Sponsor License is granted, employers must request a CoS allocation via the Sponsorship Management System (SMS). They must specify how many Certificates of Sponsorship they need and justify their request.
Step 3: Assign the Certificate of Sponsorship to a Worker
After receiving CoS allocation, employers must assign a Certificate of Sponsorship to the worker. The CoS must include:
- Job title and occupation code.
- Salary and working hours.
- Start and end date of employment.
- CoS reference number (assigned by the Home Office).
Step 4: Worker Uses the CoS for Visa Application
The foreign worker uses the CoS reference number to apply for a UK work visa. The worker must:
- Meet the financial maintenance requirement.
- Provide supporting documents such as a passport, job contract, and proof of qualifications.
UK Certificate of Sponsorship Fees for Employers
Employers must pay the following fees when sponsoring a foreign worker:
- Skilled Worker Visa CoS Fee: £199 per certificate.
- Temporary Worker Visa CoS Fee: £21 per certificate.
- Immigration Skills Charge (ISC): £364 to £1,000 per year (depending on business size).
Responsibilities of UK Employers Issuing a Certificate of Sponsorship
Employers who issue a Certificate of Sponsorship must:
- Maintain up-to-date records of all sponsored workers.
- Ensure the job role complies with UK visa salary and skill level requirements.
- Report worker absences and terminations to the Home Office.
- Cooperate with UKVI audits and inspections.
Common Reasons for CoS Employer Application Rejection
- Business lacks a valid Sponsor License.
- Job role does not meet Skilled Worker Visa eligibility.
- Employer has a history of non-compliance with immigration laws.
- Failure to meet financial obligations and salary thresholds.
What to Do if Your CoS Employer Application is Refused?
If your UK CoS employer application is refused:
- Review the Home Office decision and identify errors.
- Correct any issues and resubmit the application.
- Seek guidance from an immigration solicitor.
- Appeal the decision if applicable.